Recruiting patients to a study is one of the most challenging aspects of any clinical trial. Once those patients are on board, it’s essential that the most is made of their time and their contribution, ensuring that every data point counts. Today’s clinical trial technologies provide a range of solutions that can help, but they need to be brought together in a way that is intuitive for the end user.
Today's Complex Trials Capture More Data Than Ever
Trials tend to be larger, run at multiple international trial sites, and may recruit hundreds to thousands of patients. With novel, adaptive study designs, the inclusion of many more endpoints, and stringent eligibility criteria, there is much more involved in every patient visit.
More procedures mean more opportunity for error and omission. We know first-hand from our site focus groups that in the absence of real-time, easy-to-access information from study protocols, site staff resort to creating their own unapproved ‘cheat sheets’ and checklists.
A Way to Manage Complexity Across Study Sites
Fortunately, there are solutions to this problem. The advent of cloud-based technology has already opened the door to a range of tools that are contributing to good patient data capture. However these solutions still remain fairly siloed from one another. Site staff and patients are required to remember that these resources are first of all available to them on a study, and secondly they have to remember multiple sets of login credentials.
What’s needed is true interoperability across these tools, combined with user-friendly interfaces that make them a joy rather than a burden for end users.
Creating a Seamless End User Experience
At Longboat, we are dedicated to developing efficient and intuitive online portals that everyone can use to access the resources made available to them on a study, as well as virtually guiding patients and site staff in their day-to-day activities while participating.
That’s why our clinical trial platforms not only provide essential site and patient support but also work to blend key systems together. We achieve this through implementing single-sign-on solutions, and providing integrations with other online study applications and systems. The goal is to streamline day-to-day activities for site staff and patients, and to facilitate accurate and easy-to-understand reporting for study teams.
We’re so passionate about this, we wrote an eBook on the subject: How to Approach Systems Integration and Single-Sign-On in Your Clinical Operations.
Replacing "Uncontrolled" Documents with "Just-In-Time" Guidance
Even if you have an integrated system that facilitates optimal electronic data capture from multiple sources, this doesn’t solve the issue of busy site staff trying to juggle multiple patients and multiple trials by creating their own paper tools and checklists. That’s why we created Visit Essentials.
Longboat’s Visit Essentials provides site staff with precise instructions – specific to each visit, for each patient, and for the correct protocol; ensuring that sites have everything they need to know at their fingertips. These ‘just-in-time’ visit instructions are tailored to the specific patient’s visit when they arrive at site on the day. It also provides integrated email and SMS reminders directly to both site staff and patients’ phones.
Site staff using the Visit Essentials see exactly what tasks they have for the day, including what tests and procedures they need to carry out and what kits or equipment they’ll need. This provides consistency across sites and allows them to more easily and accurately manage patient visits and data collection in compliance with the protocol – optimizing the quality of the data collected at every visit, for every endpoint. In the end, there are fewer mistakes in data collection and fewer protocol deviations. Additionally, the costs associated with incorrectly performed procedures and missing data points can be reduced.
Not only does this make a difference to the completeness of study data, it also ensures a positive experience for all, increasing the likelihood of participation in the future.